OpenOffice.org Writer — II

To improve the presentation of the table, we can follow these steps:

1. Format Data — Ensure consistent formatting of data.
2. Use Descriptive Units — Specify units for the "Years" column, e.g., "Years," "Weeks," to provide context.
3. Standardize Data Entries — Years column has years of experience, month and year of joining and joining duration in weeks. This should be standardized across all rows.
4. Add Borders and Formatting — Apply borders and subtle formatting to separate table elements visually.
5. Alignment — Align the numbers in the "Years" column to the right and align the data in "Surnames" and "Responsibility" columns to the left for a cleaner look.
6. Use a Table Style — Apply a pre-designed table style to enhance visual appeal.

Before printing, we can use the Print Preview feature to review the final appearance of the document.

(a) To avoid the spell check message for her best friend's name, Tript can add her friend's name to the word processor's custom dictionary. This way, the word processor will recognize her friend's name as a correctly spelt word and won't flag it as a spelling error in the future.

(b) For pincodes, Tript should add common pincode numbers or patterns to the word processor's custom dictionary. This will prevent the spell check from flagging pincode entries as spelling errors.

(c) Tript's friend's name is a proper noun, and she's certain about its correctness. Adding it to the custom dictionary ensures consistency. However, pincodes consist of numbers that can vary based on location, making it impractical to add all possible variations to the dictionary.

(d) Tript can create a template for her letters with place holders for addresses. She can use mail merge feature where she maintains a list of her friends' addresses in a spreadsheet or database. The word processor will automatically populate the place holders with the addresses, making it quicker to set up pages for future letters.

True

Reason — The printed copy of a document is called a hard copy.

False

Reason — We can incorporate graphics in a word processor in two ways:

1. Drawing objects
2. Pictures

True

Reason — Writer can check the spelling and grammar in a document by using the Spelling and Grammar option of Tools menu.

True

Reason — The Print icon appears on Standard toolbar.

Is a grid organized in columns and rows

Reason — A table is a grid organized in columns and rows.

Tab

Reason — Tab key should be pressed to move the cursor to the cell containing the word skeleton.

The cells in the top row had been merged

Reason — A new column was added to the right of the cursor position and the cells in the top row had been merged.

The grammar is not correct.

Reason — A wavy line represents incorrect grammar. The grammar of the given line is not correct. The correct statement should be "Printers are for hardcopy."

For the second year in a row I came second by just half a second.

Reason — All the instances of "2nd" will be found and replaced by "second" in the document as the Replace all option was selected.

Find whole word only

Reason — We should choose "Find whole word only" option because we don't want to cause any changes if 'au' appears in any other word in the document.

hav

Reason — The Writer checks the spellings according to the dictionary of the selected language. All the other words in the given text, except "hav" have correct spellings, though their meanings are different.

Spelling and Grammar

Reason — We can find alternative words by choosing Spelling and Grammar option from the Tools menu.

Foger Adams said there was so much fog he had to use the defoger.

Reason — In the sentence,

Mister Adams said there was so much mist he had to use the demister.

The highlighted instances of the word "mist" will be replaced with "fog", resulting in the sentence:

Foger Adams said there was so much fog he had to use the defoger.

(1) Aim
(2) Method
(3) |

Reason — Automatic Numbered List will generate numbers automatically as soon as the Enter key is pressed.

(A) Jane
(B) Kim
(C) |

Reason — In this case, Automatic Numbered List will automatically generate the next alphabet in the sequence to number the list.

Use the Insert Row function

Reason — We can use the Insert Row function to add an extra row at the end of the table.

The table will move across to the centre of the page.

Reason — Clicking the center align button with the entire table selected will align the table to the centre of the page.

bullet

Reason — A bullet like that shown before the points listed in figure above, is a dot or other symbol positioned at the beginning of a paragraph.

Numbered list

Reason — The above figure shows a numbered list.

Bulleted list

Reason — The sub list is shown as bulleted list.

Yes

Reason — We can view multiple pages in Page Preview.

False

Reason — Words that are misspelled appear with a red wavy line under them as we type.

Tables

Reason — Tables are used to create tabular data.

Insert block arrows from AutoShapes

Reason — Inserting block arrows from AutoShapes is the quickest way to create a graphical- looking arrow symbol in Writer.

Change the page orientation to landscape

Reason — Changing the page orientation to Landscape will provide the required space to the table and the columns can be widened as per the need.

On the Format menu, click Page... option, and then click the Header tab and then Align Right button on the Formatting toolbar. Then click Insert Menu and select Fields options, from this submenu select the desired fields (Page Number, Page count etc.)

WYSIWYG stands for What You See Is What You Get.

The Writer is called a WYSIWYG program as the screen shows us exactly how our document will look when we print it out.

List is a way to group together related piece of information, so as to make information more organized and easier to read.

We can create two types of lists in Writer:

1. Bulleted Lists.
2. Numbered Lists.

The advantages of spell check are as follows:

1. Error Detection — It identifies spelling mistakes.
2. Professionalism — It enhances document credibility.
3. Time Savings — It quickly spots errors and saves review time.
4. Multilingual Support — It works in multiple languages.
5. Custom Dictionaries — We can add terms related to our industry or subject.
6. Suggestions — It offers word replacement options.
7. Auto-Correction — It fixes common typing errors.
8. Learning Tool — It improves vocabulary and skills.

Grouping of graphic objects lets us manage complex diagrams, images, or charts as a single entity, preventing accidental displacement. Grouped elements maintain their arrangement during editing, ensuring consistent design. This simplifies document creation and enhances document layout and visual appeal.

A table is an arrangement of text in the form of columns and rows.

We can insert a table in two ways:

1. Click the arrow of Table button on the Standard Toolbar. Press the mouse button and drag to select the number of rows and columns and release the button to insert a table.
2. Click Table icon on standard Toolbar or select Table command from Insert drop down menu or press Ctrl + F12. Specify the number of rows and columns in Insert Table dialog box and click OK.

A sample bio-data is given below for reference:

List is a way to group together related piece of information, so as to make information more organized and easier to read.

Lists are commonly used for outlining, presenting steps, summarizing information, and more. They enhance readability, structure and organization. They improve content flow, emphasize key points, simplify complex information, and aid comprehension in various contexts like articles, presentations, and notes.

We can create a bulleted or numbered list in the following way:

1. Click the Bulleted List button or Numbered List button on the formatting toolbar.
2. Type the first entry and press ENTER. This will create a new bullet or number on the next line. If we want to start a new line without adding another bullet or number, hold down the SHIFT key while pressing ENTER.
3. Continue to type entries and press ENTER twice when we are finished typing to end the list.
4. We can use the Increase Indent and Decrease Indent buttons on the formatting toolbar to create lists of multiple levels.

We can also type the text first, highlight the section, and press the Bulleted List or Numbered List buttons to add the bullets or numbers.

Bulleted lists are ideal for showcasing a variety of related ideas or options that don't require a specific order. For example, a bulleted list is more suitable for listing features of a product, highlighting advantages of a service, or presenting creative brainstorming points, as they lack a strict sequence.

The utility of find and replace in a word processor is as follows:

1. Efficiency — Quickly locates specific words or phrases, saving time.
2. Consistency — Ensures uniform language and terminology throughout.
3. Error Correction — Swiftly identifies and rectifies misspellings and errors.
4. Bulk Editing — Speeds up modifications for lists or repeated items.
5. Document Analysis — Aids in extracting relevant information for research or summaries.

Print preview in a word processor offers a preview of how a document will look when printed. It ensures formatting, layout, and content accuracy before printing, preventing wastage of paper and ink. Users can make adjustments, address errors, and ensure the final printed output matches their expectations, saving resources and improving document quality.