Microsoft Word 2010 - III

The five different shapes overlapping each other are shown below:

Swati can use the Table feature of MS Word to design a weekly diet calender for Ricky. She can follow the given steps to add a table in MS Word:

Step 1 — Click on the Insert tab and select the Table button in the Tables group.

Step 2 — Drag the mouse pointer over the grid and cover the number of rows and columns wanted in the table.

Step 3 — The table will be inserted on the working area.

Raghav can add some more chemical formulae in the same table by adding more rows and columns as per his need. He can follow the given steps to add more rows and columns to his table:

Step 1 — Click anywhere in the row/column, adjacent to which we want to add the new row/column.

Step 2 — The Table Tools tab appears on the ribbon. Click on the Layout tab under it.

Step 3 — In the Rows & Columns group, click on the Insert Left or Insert Right button to insert a column next to the adjoining cell.

Step 4 — Click on Insert Above or Insert Below button to insert a row above or below the adjoining cell.

Once the required cells are added to the table, Raghav can add some more chemical formulae in the same table.

Shift Key

Reason — To maintain the height and width ratio of a shape, Shift key needs to be held down while dragging the shape

Insert

Reason — The Insert tab contains the Table button.

Both 1 and 2

Reason — Microsoft Word supports both the options :

1. Convert Text to Table
2. Convert Table to Text

All of these

Reason — GIF, JPG and BMP are the most common types of image file formats.

Shift + Enter

Reason — Shift + Enter key combination starts a new line without a bullet in the list.

Review

Reason — The Review tab contains the New Comment button.

All of these

Reason — We can add image files, drawings and scanned files as graphic illustrations in the Word document.

Table Styles

Reason — Table Styles group contains a list of pre-designed formats for tables.

Next Comment

Reason — Next Comment button in the Review tab is used to move to the next comment box.

False

Reason — We can have a list within another list in Word. A Multilevel List option is used to create a list within a bulleted or numbered list.

False

Reason — Bullets and Numbering options are available in the Paragraph group on the Home tab.

False

Reason — The Tab key moves the cursor to the next adjoining cell in a table.

True

Reason — A table is an organized arrangement of text in the form of rows and columns.

False

Reason — You can insert a table in a Word document by using the Table button in the Tables group on the Insert tab.

True

Reason — The correct order of commands to track changes in the Word document is Review tab > Track Changes.

False

Reason — We can resize the drawing objects in the Word documents.

True

Reason — Table Styles group contains a list of pre-designed formats for tables.

True

Reason — A list is a number of connected items or names written or printed consecutively one below the other.

To insert images from the ClipArt, we follow the steps given below:

Step 1 — On the Insert tab, in the Illustrations group, click on the Clip Art option. The clipart options appear in the task pane on the right.

Step 2 — Enter keywords in the 'Search for:' field that are related to the image we wish to insert, or type in the file name of the clip art.

Step 3 — Click the down arrow in the 'Result should be:' field and deselect any type of images we do not wish to see.

Step 4 — Click on Go button. In the displayed list of results, select the clip art to insert it in a document or click the drop-down arrow next to an image in the task pane and select Insert, Copy, or any other options from the list.

The ClipArt image will be inserted.

A Multilevel List option is used to create a list within a bulleted or numbered list.

We can create a multilevel list by following the steps given below:

Step 1 — Click on the drop down arrow next to the Multilevel list option available in the Paragraph group on the Home tab. A drop down menu will appear.

Step 2 — Select 'Define New Multilevel List' option from the drop down menu. The Define New Multilevel List window appears.

Step 3 — Select level 1. Specify the Font and Number style for level 1 from the respective drop down lists. Set the position for level 1 list.

Step 4 — Select level 2. Repeat step 3 and format level 2 of the multilevel list. Similarly, the other levels of the multilevel list can be formatted.

Step 5 — Once the required number of levels are formatted, click OK.

Step 6 — Begin typing the first level of the list on the document. Press Enter key to come to the next line.

Step 7 — Press Tab key to switch to the next level of the list and continue typing the list.

Step 8 — Repeat Step 7 for switching to other levels of the list.

Step 9 — To return to the previous level of the list, press Shift + Tab key combination.

Step 10 — Repeat steps 7 to 9 as required.

The multilevel list will be created.

We can follow the given steps to add 2 rows and 1 column in an existing table :

Step 1 — Click anywhere in the row/column, adjacent to which we want to add the new rows and a column.

Step 2 — The Table Tools tab appears on the ribbon. Click on the Layout tab under it.

Step 3 — In the Rows & Columns group, click on the Insert Left or Insert Right button to insert a column next to the adjoining cell.

Step 4 — Click on Insert Above or Insert Below button twice to insert two rows above or below the adjoining cell.

We can follow the given steps to rotate the text in a Table cell :

Step 1 — Select the text in the cell that we want to reposition.

Step 2 — Click on the Layout tab in the Table Tools contextual tab.

Step 3 — Select the Text Direction option in the Alignment group. Keep on clicking the Text Direction button until the text faces the desired direction.

A bullet is a small graphic symbol that marks an item in a list.

The steps to add bullets to a list are as follows:

Step 1 — Click on the Bullets icon on the Home tab in the Paragraph group.

Step 2 — Select the desired bullet style from the drop-down menu. It will appear in the document.

Step 3 — Enter the text and press the Enter key in the end.

Step 4 — A new bullet will appear in the next line.

We can follow the given steps to merge cells of a table :

Step 1 — Select the cells that we want to merge.

Step 2 — Click on the Layout tab.

Step 3 — Select the Merge Cells button in the Merge group or right-click on the selected cells, select the Merge Cells option from the Shortcut menu.

Step 4 — The data gets combined in one cell and the cells are merged.

We can follow the given steps to add comments to a word document :

Step 1 — Select or click on the text we want to comment.

Step 2 — Click on the Review tab.

Step 3 — Select the text on which we want to add a comment.

Step 4 — In the Comments group, click on the New Comment button.

Step 5 — A text space will be available on the right side to insert the comment. Type in the comment and leave it as it is.

Step 6 — We can format the comment in the comment box with Bold, Italics, & Underline to highlight the important comments.

We can record the changes made to an original document by using 'Track Changes' feature. To enable Track Changes feature, we follow the given steps:

Step 1 — Open the document to be revised.

Step 2 — Select the Review tab, click on the Track Changes button in the Tracking group.

Step 3 — Make the changes by inserting, deleting, moving text, or by adding graphics.

Track Changes feature shows all the changes that we have made with a red underline. In the Review tab, we will find the Accept and Reject options in the Changes group. These buttons allow us either to accept or reject the changes.

We can follow the given steps to split cells of a table:

Step 1 — Select the cells that we want to split.

Step 2 — Click on the Layout tab. Select the Split Cells button in the Merge group.

Step 3 — We will get the Split Cells dialog box. Enter the number of rows and columns into which we want to split the selected cells. Click on OK.

Step 4 — The cells will be split as per the instructions.